REGIONAL DISTRICT OF OKANAGAN-SIMILKAMEEN
BOARD of DIRECTORS MEETING
REGULAR AGENDA

Thursday, December 19, 2024

9:00 A.m. - 10:30 A.m.

RDOS Boardroom

101 Martin Street, Penticton, BC V2A 5J9

---

A.

APPROVAL OF AGENDA

(Unweighted Corporate Vote - Simple Majority)

• RECOMMENDATION

  That the Agenda for the RDOS Board Meeting of December 19, 2024 be adopted.

A.1

Consent Agenda - Corporate Issues

(Unweighted Corporate Vote - Simple Majority)

Any item removed from Consent Agenda - Corporate Issues will go to the Legislative Services section of the Agenda.

• RECOMMENDATION

  THAT the Consent Agenda Corporate Services be adopted.

A.1.1

Protective Services Committee

• RECOMMENDATION

  THAT the Minutes of the December 5, 2024 Protective Services Committee meeting be adopted.

A.1.2

Corporate Services Committee

• RECOMMENDATION

  THAT the Minutes of the November 14, 2024 Corporate Services Committee meeting be adopted.

A.1.3

Environment and Infrastructure Committee

• RECOMMENDATION

  THAT the Minutes of the December 5, 2024 Environment and Infrastructure Committee meeting be adopted.

A.1.4

RDOS Board of Directors Meeting

• RECOMMENDATION

  THAT the Minutes of the December 5, 2024 RDOS Board of Directors meeting be adopted.

A.2

Consent Agenda - Development Services

(Unweighted Rural Vote - Simple Majority)

Any item removed from Consent Agenda - Development Services will go to the Development Services - Rural Land Use Matters section of the Agenda.

• RECOMMENDATION

  THAT the Consent Agenda – Development Services be adopted.

B.

DELEGATION

B.1

Allan Neilson, Principal, Neilson Strategies Inc.

Allan Neilson, Principal, Neilson Strategies Inc. will present his findings on the Okanagan Falls Incorporation Study to the Board of Directors.

C.

DEVELOPMENT SERVICES - Rural Land Use Matters

C.1

Development Variance Permit Application — Electoral Area “E” (E2024.0035-DVP)

(Unweighted Rural Vote - Simple Majority)

• RECOMMENDATION

  THAT Development Variance Permit No. E2024.035-DVP, to allow for the construction of an accessory building at 845 Kinney Road, be denied.

C.2

Development Variance Permit Application — Electoral Area “H” (H2024.036-DVP)

(Unweighted Rural Vote - Simple Majority)

• RECOMMENDATION

  THAT Development Variance Permit No. H2024.036-DVP, to allow for the construction of an accessory building at 2255 Old Hedley Road, be approved.

C.3

Petition to Enter Service Area – Electoral Area “E” (E2024.001-SAP)

(Unweighted Corporate Vote - Simple Majority)

• RECOMMENDATION

  THAT the Naramata Water System Local Service Establishment Amendment Bylaw No. 3086, 2024, being a bylaw to extend the Naramata Water System Service Area, be adopted.

C.4

Items Removed from Consent Agenda

This is held for items pulled off the Consent Agenda – Development Services.

D.

COMMUNITY SERVICES

D.1

Adra Tunnel License of Occupation

(Unweighted Corporate Vote - Simple Majority) 

• RECOMMENDATION

  THAT the Board support the application to acquire a Lands Act Tenure, in the form of a Lease, for up to a 30 year term from the Province of British Columbia; DISTRICT LOT 2125S AS SHOWN ON PLAN CG 7 SIMILKAMEEN DIVISION YALE DISTRICT, PARCEL B (PLAN A50) OF DISTRICT LOT 198S SIMILKAMEEN DIVISION YALE DISTRICT, PARCEL C (PLAN A50) OF SUB-LOT 3 DISTRICT LOT 2711 SIMILKAMEEN DIVISION YALE DISTRICT PLAN 1190 for Community Institutional purposes to support the ongoing operation and maintenance of Adra Tunnel and the associated Recreational trail located within which forms part of the Kettle Valley Rail Trail. 

D.2

Parks and Recreation Commission Appointments

(Unweighted Corporate Vote - Simple Majority) 

• RECOMMENDATION

  THAT the Board of Directors appoint the following members to the subsequent Commissions.

  Area “B” Kobau Park	Area “D” Okanagan Falls	Area “E” Naramata	Area “F” West Bench	Area “I” Kaleden	Similkameen Recreation
  Marie Marven	Barbara Shanks	Kim Hoath	Ben Arcuri	Dave Gill	Sarah Martin
  Tammy Vesper	Judy Garner	Eileen Meehan	Ben Johnson	Debbie Shillitto	Eileen Oliver-Bauer
  Sonja Vandenhoek	Rick Wilson	Maureen Balcaen	Laura Dean	Randy Cranston	Joseph Domijan
  Justene Lougheed		Vince Boutilier		Margaret O’Brien	Alexander Rousseau
  		Richard Blackwell			Sandy Diaz
  		Nicole Ensing

E.

FINANCE

E.1

MFA Financing of Parks & Trails Dump Truck

(Weighted Corporate Vote - Majority)

• RECOMMENDATION

  THAT the Board of the Regional District of Okanagan-Similkameen authorizes up to $120,000 be borrowed, under Section 403 of the Local Government Act, from the Municipal Finance Authority, for the purpose of the purchase of a 2023 F550 XLT dump truck; and

  That the loan be repaid within FIVE years, with no rights of renewal.

E.2

MFA Financing of Parks and Trails Hybrid Pickup Trucks

(Weighted Corporate Vote - Majority)

• RECOMMENDATION

  THAT the Board of the Regional District of Okanagan-Similkameen authorizes up to $77,537 be borrowed, under Section 403 of the Local Government Act, from the Municipal Finance Authority, for the purpose of the purchase of a 2024 Ford F150 hybrid pickup truck; and

  That the loan be repaid within FIVE years, with no rights of renewal.

F.

LEGISLATIVE SERVICES

F.1

Okanagan Falls Incorporation Study – Final Report

(Unweighted Corporate Vote - Simple Majority)

• RECOMMENDATION

  THAT the Board of Directors support the Okanagan Falls Incorporation Study Committee’s recommendation:

  Based on the results of the Okanagan Falls Incorporation Study and the work of the Okanagan Falls Incorporation Study Committeee, the Regional District of Okanagan-Similkameen Board of Directors recommend to the Minister of Housing and Municipal Affairs that a referendum be held on the incorporation of Okanagan Falls.

F.2

Freedom of Information and Protection of Privacy Bylaw Amendment

(Unweighted Corporate Vote - 2/3 Majority) 

• RECOMMENDATION

  THAT Bylaw No. 2519.03, 2024 being a bylaw to amend the Freedom of Information and Protection of Privacy Bylaw, be read a first, second, and third time and be adopted.

F.3

Strategic Program Tracker - Projects Removal and Carry Forward request

(Unweighted Corporate Vote - Simple Majority) 

• RECOMMENDATION

  THAT the Board of Directors approve the removal and carry forward projects from the 2024 RDOS Projects Gantt Chart, as listed in Appendix A and B of the administrative report dated December 19, 2024.

F.4

Items Removed from Consent Agenda

This is held for items pulled off the Consent Agenda – Corporate Issues.

G.

CAO REPORTS

G.1

Early Approval of Solid Waste Operations Manger and Utilities Coordinator FTE requests

(Weighted Corporate Vote - Majority)

• RECOMMENDATION

  THAT the Board of the Regional District of Okanagan-Similkameen authorize the early approval for the Solid Waste Operations Manger and Utilities Coordinator full time equivalent requests.

G.2

Verbal Update

H.

OTHER BUSINESS

H.1

Chair's Report

H.2

Directors Motions

H.2.1

Motions - Director Gilbert

H.2.1.1

Committee and Procedure and Remunerations Bylaw Amendments

(Unweighted Corporate Vote - Simple Majority)

WHEREAS
1. The current system of Board relying on five COW select committees study issues and make recommendations is not effective
2. There is significant implications for staff time and for ability organization (including Board) to move business through and make decisions.
3. The alignment of COWs to departments is problematic.
4. It is unusual that no Electoral Area Select Committee (EASC) is in place in a regional district with nine Electoral Areas and many local governments services.
5. The EASC is a natural body for setting Electoral Areas’ priorities.
6. The Board should consider other subject-based standing committees sub-sets of Board.
7. The Organizational Efficiency Review by Neilson Strategies In recommended:
(a) replacing select committees with standing committees, each with separate Terms of References (not currently in place);
(b) consider an Electoral Area Sub-Committee;
(c) consider other committees to focus on key topics (e.g., economic prosperity) that capture strategic themes; not on staff departmen
8. The Remunerations Bylaws should be updated when Board procedures and committees are changed. Especially when work of the Board is being changed from committees to regular board meetings. Board members are paid a maximum of $367.28/meeting (including regular board and committee meetings). 
THEREFORE BE IT RESOLVED
THAT the Board dissolve the Community Services, Corporate Services, Environmental and Infrastructure, Planning and Development, and Protective Services select committees.
AND THAT the Board establish an Electoral Area Sub-Committee with a Terms of References decided on by the electoral area directors.
AND THAT the Board direct staff to draft amendments to Bylaw No. 2789, 202 Regional District of Okanagan-Similkameen Board Procedure Bylaw to include in Section 6.3 the following:
The agenda for all regular Board meetings contains the following matters in the order in which they are listed below, however, where appropriate for timing or other reasons, the Corporate Officer may determine alternative order or variation in the agenda:
• Call to Order; 
• Public and statutory hearings 9:00 a.m.; 
• Introduction of late items;
• Adoption of Agenda;
• Recess to Committee of the Whole 
• To hear all delegations and applicable staff presentation
• Reconvene Regular meeting; 
• Adoption of Board Minutes;
• Consent Agenda;
• Delegations;
• Department Reports;
• Recess to Closed Meeting as required;
• Other Business;
• CAO Report; 
• Chair’s Report;
• Notice of Motions; 
• Business rising;
• Board Members Verbal Update; 
• Items Coming out of Closed Session 
• Board Representation
• Adjournment.
AND THAT the Board direct staff to draft amendments to Bylaw No. 2903, 202 Board Remuneration, Expenses and Benefits to remove “Attendance a Committee Meetings - same day as Board Meeting” from Schedule ‘A’ for director and alternate director remuneration.
AND THAT the Board direct staff to draft amendments to Bylaw No. 2903, 202 Board Remuneration, Expenses and Benefits to increase “Attendance at Board Meetings” from $194.73/meeting to $367.28/meeting in Schedule ‘A’ for director and alternate director remuneration

H.2.1.2

Regional Economic Development Committee

(Unweighted Corporate Vote - Simple Majority)

WHEREAS
1. Communities across the Regional District are facing challenges from fires floods, climate change events, and major highway closures affecting economies and communities.
2. Working together will connect and strengthen our communities.
3. The Organizational Efficiency Review by Neilson Strategies In recommended the Board consider other subject-based standing committees sub-sets of Board.
4. The Organizational Efficiency Review by Neilson Strategies In recommended:
(a) replacing select committees with standing committees, each with separate Terms of References (not currently in place);
(b) consider an Electoral Area Sub-Committee;
(c) consider other committees to focus on key topics (e.g., economic prosperity) that capture strategic themes; not on staff department
THEREFORE BE IT RESOLVED
THAT the Board direct staff to take steps to establish an Economic Development
Advisory Committee composed of the following members:
• Up to seven (7) Elected Officials, one (1) from each Regional Board Member community:
• District of Summerland
• City of Penticton
• Town of Oliver
• Town of Osoyoos
• Village of Keremeos
• Town of Princeton
• Regional District of Okanagan-Similkameen Regional Board
• Up to four (4) members, one (1) from each Indian Band:
• Penticton Indian Band
• Osoyoos Indian Band
• Lower Similkameen Indian Band
• Upper Similkameen Indian Band
• One (1) from each economic development related partner organization such as post-secondary institutions, entrepreneurial support agencies, Board of Trade, and Chambers of Commerce
• Members-at-large from a cross-section of key industry sectors such as 
agriculture, small business, manufacturing, technology, and health care

H.2.2

Motions - Director Fedrigo

H.2.2.1

Chute Creek Restoration Project

(Unweighted Corporate Vote - Simple Majority) 

THAT the Regional District forward a letter to the OBWB in support of the Chute Creek Stewardship Society's application to the Water Conservation and Quality Improvement grant program for the Chute Creek Restoration project.

H.3

Board Members Verbal Update

H.3.1

Board Representation

1. Municipal Finance Authority – Pendergraft, S. Coyne (Alternate)
2. Municipal Insurance Association – Pendergraft, Taylor (Alternate)
3. Okanagan Basin Water Board - McKortoff, Holmes, Knodel, Fedrigo (Alternate), Monteith (Alternate), Taylor (Alternate)
4. Okanagan Film Commission – S. Coyne, Fedrigo (Alternate)
5. Okanagan Regional Library – Monteith, Fedrigo (Alternate)
6. Okanagan-Kootenay Sterile Insect Release Board – Bush, Roberts (Alternate)
7. Southern Interior Municipal Employers Association – Knodel, S. Coyne (Alternate)
8. Starling Control – Bush
9. Economic Trust of the Southern Interior (ETSI) - Johansen, McKortoff, Bloomfield

I.

ITEMS COMING OUT OF CLOSED SESSION 

J.

ADJOURNMENT

• RECOMMENDATION

  THAT the meeting adjourn.